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Step 1. Enter the voice mail extension for your telephone. The voice mail extension is a number that will be provided by your system administrator. This guide covers just the visual voice functions that you can use from the phone's menus. For the full range of mailbox controls that you may be able to use, To setup a temporary voice mail greeting follow the instructions below: 1. Log in to your mailbox.(dial 4000, then enter your extension and password at the3) Press the Delete soft key and the system greeting will be used. Set up the Voicemail-to-Email Function. 1) Use the Navigation Cluster to go to Email.