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Cash Receipt Procedures. Cash Handling Regulation · When should I use a Cash Receipt? Manual Cash Receipts · How do I fill out a Manual Cash Receipt? The Receipt and Deposit Policy establishes the procedures to be followed for receiving, applying and depositing cash receipts. account. 4.1.1 Procedure Terminology. The following are the field definitions for cash receipts used in: 4.1.1.1 AFS Deposit Suspense Input Form (DS) 400. This procedure outlines the method of physically handling and accounting for cash, checks, money orders and other cash items received by a Department directly The instructions for item numbers 1 through 16 explain the items that must be completed for all cash receipts for Manual Agencies. 1. AGENCY NUMBER – 3 digits Expenditures or refunds cannot be made from cash receipts. Departments depositing gifts must follow outlined accounting procedures, and not commingle the moniesDocumentation such as cash register tapes, deposit slips, credit card receipts, copies of manual cash receipts, etc. are to be kept for a period of seven years FINANCE2060 Chapter 2 FINANCE Section: 2:060 Cash Receipts Adopted: 02/2004 Revised: 08/09/2016 Updated: 12/11/2020 Responsible Office Division of Finance